Job Description:

JOB CLASSIFICATION SUMMARY

Responsible for performing lead paraprofessional accounting and/or budgetanalysis/management duties.This is a lead, paraprofessional classification responsible for preparing and inputting financial data; preparing, processing and verifying financial information; compiling financial reports; and coordinating financial programs.  

ESSENTIAL DUTIES

The following are intended to describe core work functions of this classification. While the level and broad nature of essential duties may not change, specific work tasks will vary over time depending on the District’s needs.

• Receives and processes a variety of transactions, forms, data, fixed assets, and/or information in assigned area of responsibility; researches and resolves discrepancies and/or erroneous information;

• Verifies, monitors, analyzes and reconciles financial information for an assigned area. Performs journal entries for the purpose of classifying expenses, revenues, assets, and/or liabilities;

• Creates, reviews, analyzes, interprets, and maintains a variety of records, systems and logs;

• Performs routine office activities, which may include: making copies; filing; sorting, opening, and distributing mail; entering information into a database; faxing documents; and, performing other related activities;

• Assists in interpreting and applying policies, procedures, laws and regulations;

• Assists customers, vendors, and employees with requests for information over the phone and in person; researches and resolves discrepancies and/or erroneous data;

• Prepares a variety of reports and/or statistical data with information obtained from databases and/or spreadsheets; and,

• Performs related work as assigned. 

KNOWLEDGE

• Account reconciliation principles.

• Accounts payable processes and practices.

• Applicable Federal, state, and local laws, rules, regulations, and/or codes.

• Auditing principles and methods. 

• Basic mathematics.

• Budgeting principles.

• Comprehensive annual financial reporting principles.

• Contract administration.

• Contract analysis.

• Customer services principles and practices.

• Data entry and validation principles.

• Data entry, data reconciliation, and database management.

• Developing and evaluating Requests for Proposal.

• Employer federal and state payroll tax requirements.

• Fixed asset reporting.

• GAAP principles and practices.

• Government accounting practices, principles, and methods.

• Grant administration practices and processes.

• Modern office technology.

• Money handling principles and practices.

• Payroll, accounts payable/receivable, and procurement principles and practices.

• Recordkeeping techniques.

• Report writing principles and methods.

• Utility billing processes.

• Utility billing, procurement and/or specialized financial services practices and principles.

SKILLS

• Analytical and problem-solving skills.

• Interpreting, comprehending, and applying applicable Federal, state and local laws, rules,

regulations and/or codes.

• Basic mathematics.

• Customer service principles and practices.

• Effective time management.

• Effective written and oral communication.

• Employer federal and state payroll tax requirements.

• Evaluating compliance against established procedures.

• Following directions and meeting standards.

• Grant administration.

• Modern office technology.

• Payroll, accounts payable/receivable, and procurement principles and practices.

• Providing attention to detail in assignments.

• Providing customer service.

• Report writing principles and methods.

• Utilizing a computer and relevant software applications.

• Validating results for accuracy.

• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction. 

MINIMUM QUALIFICATIONS (for new hires at job entry) 

Education and Experience:

Associate's degree in business administration, finance, accounting or directly related field and three years of experience; or an equivalent combination of directly-related education and experience.

Required Certifications/Licenses:

• Arizona Fingerprint Clearance Card (FPCC). 

POSITION SPECIFIC DUTIES 

• Prepares reports summarizing various expenditure category histories;

• Communicates and settles discrepancies between vendors and the District;

• Communicates the status of transactions with schools and departments;

• Audits invoices for payment;

• Posts journal entries in automated accounting system, prepares associated Treasurer Transfers as needed;

• Prepares cash and check deposits with County Treasurer’s Office;

• Researches, processes and records accounts receivable;

• Prepares monthly State and Federal reporting for State and Federal projects including cash management and completion reports;

• Maintains and reconciles the District’s bank accounts;

• Administers extra-curricular tax credit donations including tracking, reconciling and state reporting; and,

• Performs related work as assigned.

Our Beliefs: A Guide for Our Actions

·       We Believe In:

·       Loving each child as our own.

·       Mindful, curious, and adventurous learning.

·       Safe schools that nurture mind, body, and spirit.

·       High expectations that promote academic growth.

·       The strength that comes from the diversity of our community.

·       Our Vision: Creighton neighborhood schools inspire adventurous thinkers, collaborative learners, and kind-hearted leaders.

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