Job Description:
Grant Coordinator
Reports to: Director of Business Services
Contract Terms: 12 months
Classification: Classified Hourly Supervisory Responsibilities: None
FSLA Status: Full time position Governing Board Approval:
JOB SUMMARY
The rewards of being a grant coordinator are immeasurable: This position seeks a passionate grant coordinator with a proven track record of grant development and compliance. A successful grant coordinator in our community is one who wants to seek out, develop, and monitor grants. This position offers you a platform to connect with the community and staff to ensure grants are utilized to benefit the District, staff, students, and community. You support with needed information resources and accountability to sustain positive student and community impact. You will have the ability to promote student, staff, and community wellness, impacting a quality education for every student every day!
ESSENTIAL DUTIES AND RESPONSIBILITIES:
· Financial administration and reporting of Federal, State and privately funded projects and programs.
· Manage and communicate compliance and reporting requirements with stakeholders, assisting with grant related budget development, grant accounting and budget analysis.
· Maintain and monitor the annual financial/business reporting calendar related to district grant reporting requirements.
· Collaborate with senior management and district staff on grant project plan development, needs assessment, district policy, accounting requirements and risk management.
· Preparation and timely submission of grant applications and reports.
· Development and adjustment of associated budgets, general ledger accounting, coordination of budgeted funds, processing requests for expenditures and ensuring the timely application for reimbursement from State or external granting agencies.
· Assists in evaluating the fiscal administration of grant programs and oversees the preparation and timely submission of grant applications, application amendments, reimbursement request and budget transfers.
· Reviews direct and matching expenditures, budget variances and recommends and journalizes necessary adjustments.
· Monitors programs funded by grants to ensure compliance with grantor guidelines and serves as a liaison with principals and other departments on issues regarding grants.
· Ensures compliance with the rules and regulations administered by the grantor and oversees special audits conducted by grantor.
· Assists externally-funded program directors/staff int the financial administration of such programs to ensure compliance with the rules and regulations administered by the grantor and compliance with district and granting agency requirements.
· Coordinates year-end grant related accounting and reporting activities and reconciles the year-end receivables and fund balances to granting agency reports.
· Prepares indirect cost and matching fund analysis and reconciles financial reports to the district’s accounting system.
· Acts as a grant accounting liaison to external auditors pertaining to Financial and Single Audit requirements and prepares all audit reports and schedules.
· Develops and proposes various grant related accounting/reporting procedures and coordinates, reviews, and/or prepares all financial reports required by granting agencies.
· Maintains knowledge of the Arizona Uniform System of Financial Records, relevant Generally Accepted Accounting Principles, Uniform Grant Guidance, and Generally Accepted Auditing Standards.
· Performs other duties as assigned/required.
MINIMUM EDUCATION AND/OR EXPERIENCE:
· 3 years or the equivalent experience in budget or grant accounting
· Demonstrated team leadership, grant management, and stakeholder coordination skills.
· Excellent communication skills (verbal, written, and presentation).
· Results oriented with a demonstrated ability to produce specific and measurable results.
· Excellent personal relations and communication skills.
PREFFERED EDUCATION AND/OR EXPERIENCE:
· Bachelor’s Degree in accounting, Business, or related field
· Any equivalent combination of experience and education, from which comparable knowledge, skills, and abilities have been achieved may be acceptable.
· Experience working in an educational or governmental business environment.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of:
Skilled in:
· Strong interpersonal and communication skills.
· Proficient with Microsoft Office, Excel, and Infinite Visions ERP Software.
· Utilizing a variety of frameworks, platforms, and technology tools to enhance productivity and maintain appropriate records
· Developing unique and innovative solutions to problems.
· Establishing and maintaining effective working relationships with co-workers, vendors, students, parents, the general public and others having business with the school district.
· Operating a personal computer utilizing a variety of software applications.
Core Competencies:
n Accountability n Self Motivated n Attention to details n Communication
PHYSICAL DEMANDS & WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach; employee may occasionally push or lift up to 50 lbs. such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.
The noise level in the work environment is moderate to loud and can vary in temperature. The nature of this position is fast-paced and may occasionally be thought of as stressful. Through interaction with the public and other district employees, the employee may encounter different scents.
ABOUT US
We have a great group of dedicated staff and hard-working students who work together to achieve academic success within in our district. Our campuses are located in Wittmann and Surprise, Arizona, where we value and invest in our local community.
Our Mission is to graduate all students with the knowledge, skills, attitudes and ethics necessary to succeed in the colleges or careers of their choice. Our Vision is to provide a quality education for every student, every day.
NOTICES
The statements in this job description describe the essential function and requirements as assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Job descriptions are subject to change. Employees must be able to pass a pre-employment drug test and extensive fingerprint and background check. Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, sexual orientation, gender identity gender expression, age, or national origin is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons. NUSD is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the district office at (623) 388-2100 at least 3 days in advance.
Please apply on the district's website at:
Nadaburg Unified School District 81 - TalentEd Hire (tedk12.com)