Job Description:

Salary Range:

$19.00 - $25.00 USD hourly.

As part of Arizona State University’s charter to provide access and excellence, ASU Preparatory Academy (ASU Prep) shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, ASU Prep is advancing a major expansion program taking fundamental responsibility for the communities we serve.

The Academic Coordinator will provide direct support to the Director in daily operational needs of the school. The Academic Coordinator will perform accounting duties for the Digital Academy in partnership with the Network Office, will manage the assigned Director’s daily calendar, and is responsible for handling non-routine situations by using enforced policies, procedures and practices.  

QUALIFICATIONS:

• Associate’s degree or higher.
• Three (3) years’ experience supporting educational leadership and/or office management within a school-setting.
• Ability to read, speak, and/or write in Spanish, preferred but not required.
• Active AZ Department of Public Safety (DPS) IVP Fingerprint Clearance Card.
• Any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities may be considered.

DUTIES AND RESPONSIBILITIES:

• Directly support the aligned Director with daily operations of the school.
• Manage the aligned Digital Team member calendars; schedule interviews, visits, special events, etc.
• Work closely with other academic coordinators to ensure best practices are in place for daily school operations.
• Responsible for accounting functions specific to school site, such as but not limited to: Collecting and reconciling monies (field trip, tax credit, and student clubs).
• Submit purchase orders.
• Assist with Learning Success Coach hiring; screen resumes, conduct phone interviews, schedule and attend Zoom interviews.
• Assist Directors and Principals as needed.
• Access student databases to retrieve student information and run reports.
• Serve as project manager for tasks and initiatives in support of the aligned director.
• Assist in preparing and distributing school family and faculty correspondence.
• Manage state certification process and purchase orders for faculty.
• Maintain confidentiality throughout work processes.
• Improve systems and procedures and initiate corrective actions.
• Track all college going data for ASU Prep Seniors.
• Assign projects and direct staff to ensure compliance and accuracy.
• Additional duties may be assigned as necessary.

KNOWLEDGE, SKILLS AND ABILITIES 

• Demonstrates excellent reading, writing, computation, technology and communication skills.
• Demonstrates ability to perform routine clerical tasks.
• Demonstrates ability to communicate effectively both orally and in writing.
• Demonstrates ability to work cooperatively with others.
• Demonstrates ability to multi-task in a high energy working environment.
• Knowledge of standard office policies and procedures.
• Knowledge of bookkeeping and records management.
• Experience in supervising staff to achieve customer service goals.
• Skill in use of MS Office and other software/applications.
• Ability to articulate, represent professional demeanor and ability to take initiative.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may occasionally push or lift up to 15 lbs such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

LOCATION:  

Digital

TRAVEL: 

Occasional travel may be required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.

This job description is subject to change at any time.

What about learning drives us to do more than deliver the lesson? Maybe we’re overachievers. Or maybe we just know what real impact looks like. Each one of us has seen passion win over fear, vision become relentless focus and belief in human potential make it all the way to the finish line.

Our mission is to design new models for educational success and raise academic achievement for all learners. Are you ready to find a career with a company whose mission, vision, and values align with yours? Can you see yourself fitting into this mission with us? 

For more information please visit: https://asuprep.asu.edu/careers/